Controller: Nicki Fitness (online coaching, worldwide). Contact: nickifitness@gmail.com. This Policy applies to nickifitness.com and related Services. For Terms, see Terms & Conditions.
Overview
We process personal data only as needed to run our website, respond to inquiries, deliver coaching, process payments, and improve our Services. We aim to collect the minimum necessary and keep it only as long as needed.
Data We Collect
- Contact & application data: name, email, phone, program interest, goals/message, and any health info you voluntarily share for coaching personalization.
- Account & coaching data: check-in responses, progress photos if you share them, preferences, and communications.
- Transaction data:purchase history and billing details (processed by Stripe/PayPal—we don't store full card numbers).
- Technical data: IP, device, browser, pages viewed, approximate location, and site interactions via cookies/analytics.
- Marketing data: newsletter preferences and interactions with emails, only if you opt in.
Providing data is voluntary, but some fields are required to enroll or contact us. Health-related details are only used to tailor coaching with your explicit consent.
How We Use Data
- To respond to inquiries, applications, and support requests;
- To deliver, personalize, and improve coaching programs and digital products;
- To process payments, prevent fraud, and fulfill contractual obligations;
- To send transactional messages and, with consent, newsletters/offers (unsubscribe anytime);
- To analyze site usage and improve content, design, and marketing effectiveness;
- To comply with legal obligations and enforce our Terms.
Legal Basis (EU/UK)
Where GDPR applies, we rely on:
- Contract — to deliver coaching you purchased;
- Consent — for marketing and optional health details (withdraw anytime);
- Legitimate interests — to secure, improve, and market our Services proportionately;
- Legal obligation — for accounting/tax and compliance.
Data Retention
We keep personal data only as long as needed for the purposes above: e.g., coaching records for the duration of your program plus a reasonable follow-up period, transaction records per tax law (often 5–10 years), and marketing data until you unsubscribe or request deletion.
Your Rights
Depending on your location, you may have rights to:
- Access, correct, or delete your personal data;
- Object to or restrict certain processing, or request portability;
- Withdraw consent at any time (without affecting prior lawful processing);
- Lodge a complaint with your local data protection authority.
To exercise rights, email nickifitness@gmail.com. We will respond within 30 days (or sooner where required). To protect privacy, we may need to verify your identity.
Security
We use technical and organizational measures (encryption, access controls, minimal collection) to protect data. No method is 100% secure, so we encourage you to use strong passwords and keep login details confidential.
International Transfers
As a worldwide online service, data may be processed outside your country (e.g., EU data processed by US-based processors). Where required, we use appropriate safeguards such as Standard Contractual Clauses.
Children
Our Services are not directed to children under 16, and we do not knowingly collect data from them. If you believe a child has provided data, contact us to remove it.
Changes
We may update this Policy to reflect changes in processing or law. We will post the updated version with a new “Last updated” date and, for material changes, provide additional notice where required. Please review periodically.
Contact
Nicki Fitness
Email: nickifitness@gmail.com
Instagram: @flexbynicki
We aim to respond within 2 business days.
Questions?
We're happy to explain how your data is used or help with any request.
Last updated on August 25, 2026.
This template does not constitute legal advice. Consider review by a qualified attorney for your jurisdiction.